Is it possible to follow the entire IMS system from a single Excel table?
You can track your entire system on a single Excel spreadsheet, which you can access together with relevant personnel.
The system content consists of the following components;
Handbook (EK.0): In this tab, you can access the IMS handbook. The manual guides you through the processes in the system and the links to these processes.
Processes (SRC): In this section, the processes are prepared with flow chart logic. Relevant stages, responsible personnel, input and output information are specified. Forms, lists, diagrams and projects are directed to the records section described in the processes, providing easy access.
Lists (LST): Data that requires continuous recording are tracked in this tab. In addition to records such as objectives and risks, links and conditions are also specified to facilitate follow-up.
Forms(FR): The database of forms is located in this tab. An open in automatic form format tab has been added for each form, making it easier to share the form with people. Additionally, the data tab next to each form lists all completed form results. Access to analysis of form responses is also provided.
Project Tracking (PRJ): This tab contains project data and the relevant work schedule. The LST.12 tab can be used to see the results of all project data.
Schemes (SM): Schemes, such as process diagrams, are given in this tab.
The advantages of the Excel IMS System can be summarized as follows:
Centralized Tracking and Access: Since the entire system is collected on a single Excel table, relevant personnel can easily access and access up-to-date information from a central point at all times. This increases communication and collaboration.
Easy Management: Thanks to the simple use of Excel, it is easy to make updates to the system and add new information. This simplifies system management and maintenance.
Form Database: The database of forms is automatically created next to each form. This ensures that form data is stored and accessed in an orderly manner. It also makes it easier to analyze form responses.
Linking and Routing: Links between processes, spreads, lists and other components quickly direct users to the right information. This increases efficiency and reduces the possibility of making mistakes.
Project Tracking and Analysis: Collecting project data and work schedules in a single tab simplifies project management and ensures coordination among relevant stakeholders. It also makes it easier to analyze project results.
Flexibility and Customization: Excel spreadsheet format can be customized according to users' needs. It's easy to add new fields, modify existing fields, or update any component in the system.
Cost Effective: The Excel spreadsheet format allows you to avoid the high cost required by specialized software or complex systems. This offers an economical solution for small and medium-sized businesses.
Documentation and Standardization: Standardization and easy accessibility of documents and procedures in the system increases consistency within the business and ensures compliance.
These advantages provide value to the business by facilitating the use and management of the IMS system in Excel spreadsheet format.
Click the link below for an example
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